With organizations across the USA acting hesitant on the concept of e-learning, the LMS vendors now have huge scope for business improvement. Learning Management System vendors and potential clients have never had it better. But it is the sheer number of LMS companies makes this domain a highly competitive one.
There are a lot of business deals to be grabbed, but one has to fight for each and every business requirement. If you are into this business, you are also going to face this challenge (or rather facing it already). One of the best ways to make an impression on a client is through your RFP or Request For Proposal.
The importance of RFP
As you already know, an RFP is a standard document that is used for submitting a business proposal. Its importance lies in the fact that it showcases the abilities of a vendor so that the client can choose their services. The RFP also contains the quote for the service asked for and helps a client compare between prospective vendors. In short, it is a comprehensive document that helps balance between different aspects and make an informed decision.
Proven tips for writing RFP
Given below are five proven tips for writing an effective RFP for LMS. While these tips don’t guarantee that you will land a contract, they certainly improve your chances of landing one, and they are the following:
One of the cardinal mistakes while writing an RFP is not to research the business of your client. Find out about it and why they want an Learning Management System. There is no harm in picking up the phone and speaking to the concerned person. In fact, they should be happy to clarify your questions, because this will allow you to create a better RFP.
2) Brand your organization
Your RFP should show why your company should be chosen, this means branding and marketing. You should be able to showcase your experience and add customer testimonials for better effect.
3) Present business cases
The potential client would want to know what exactly you are going to deliver. A short summary of your RFP should be a great way to start off. Examples of work that you have already done with other clients, especially those in the same domain, must be incorporated into your document.
4) Define milestones
It is important for your client what are you going to deliver, but they would be delighted if you can include rough timelines in your RFP. You don’t need to mention exact dates, but the amount of time required for each activity. This will add a lot of credence to your RFP.
5) Choose the right format
The internet contains a deluge of RFP formats. But you should have your branded RFP format, this should clearly convey your business identity. A task to do in your RFP template for LMS.
Writing an RFP doesn’t require you to be Shakespeare, but it does require you to be highly systematic. Remember that no client will go through the entire contents of an request for proposal, so it is critical that you are able to present the most important points.
In short, your RFP should be able to show that you can deliver what the client wants and what features your learning management system vendor can provide. This is how you get shortlisted and obtain better results.
If you need help to apply a RFP , please don’t hesitate to call us at +1 800 513 5902 to talk with an e-learning products expert today, you can also email us at [email protected], or chat by clicking on the bottom right corner!