Boost Employee Productivity with a Knowledge Management System

Increasing employee productivity is one of the essential goals for any firm. While there are many different ways to achieve this, a knowledge management system (KMS) can be an extremely valuable tool.

KMS can vastly improve employee productivity by making it easier for employees to find and share information. By improving information sharing, KM systems help employees quickly find the right information when they need it.

Additionally, KMS can help businesses better understand customer needs and preferences, making it easier to deliver high-quality customer service.

This blog post will explore the ways to improve knowledge sharing that can help improve employee productivity, and some of the benefits businesses can expect from using one.

How Knowledge Management System improves employee productivity

Enhanced Knowledge Sharing

Knowledge sharing has shown a strong impact on employee performance. According to TISA’s State of Knowledge Management research, 43% of managers feel that if their firms shared knowledge more efficiently, they might increase employee productivity by 30% or more.

Knowledge management systems increase productivity by allowing employees to access processes, solutions, best practices, and other information, so they don’t have to reinvent the wheel all the time. They also reduce the amount of information lost when workers leave your company.

When each department is more familiar with what other departments are doing, sharing resources and working together toward common goals becomes easier.

The effectiveness of knowledge sharing is very important to save person-hours, efforts, errors, and many more making KMS the best way to improve the effectiveness of knowledge sharing.

All the best ways to improve knowledge sharing point towards KMS, which empowers the workforce to add and utilize the knowledge resources effectively.

Improved Collaboration

Knowledge sharing also has the potential to improve collaboration. Knowledge management systems can integrate with existing software tools to make it easier for employees in different locations or teams to communicate.

Knowledge sharing helps employees find the information they need when they need it, improving performance all around.

Collaboration also boosts employee engagement, the benefits of which has been discussed in the coming sections.

Upskilling the Workforce

Upskilling employees is challenging. It involves training people in their jobs and training them in how they can do their job the best.

Knowledge management practices help companies overcome this challenge by enabling workers to share knowledge that they have already gained from doing their job.

Knowledge sharing enables employees at all levels of experience and seniority to access information about best practices across the organization.

This can lead to better, faster training for new hires or transferring existing expertise within the company, which leads to overall productivity and effectiveness.

Improved Employee Engagement

According to studies, companies with high employee engagement grow their earnings per share four times faster than their competitors and have a 21 percent larger profit margin.

To increase performance, knowledge management practices aim to provide a systematic method for obtaining, organizing, and exchanging explicit and tacit employee knowledge.

Employee engagement is a natural byproduct of this process because it reinforces each employee’s contribution to the collective knowledge pool. Employers benefit because engaged employees are happier and more productive.

Knowledge management software can help organizations engage employees by fostering a learning and sharing environment.

Knowledge management taps into an organization’s collective intelligence, allowing employees to share best practices and contribute to the team’s overall success.

Employees will be re-engaged if they have a mechanism to ensure that their views and opinions are heard and that their ideas become part of the company’s fabric.

KMS Promotes Knowledge Curation

Knowledge curation is essential for developing expertise and having a commercial impact. A subset of information is selected and distributed to the user (employee) in an effective and easily digestible manner.

Knowledge management systems help reconcile differing inter-departmental views, mental models, and learning modalities, especially among mentors and mentees, by determining what knowledge is worth recording and in what form.

Identification of people, decisions including big and small decisions that add up, observations of what to look for, analyses, decision making (how key decisions are formulated and made), and actions are all things that Knowledge Management System can help with.

KMS verifies and updates knowledge, allowing it to flow and flourish from a single person to a large community of experts and practitioners.

Connects Remote Workers to Knowledge

How can managers overcome the issue of information sharing while transitioning to remote work for the long term? Knowledge Management System lays out three remote-work tactics to help you get the job done.

Collects and streamlines information

• Knowledge Management System collects files from multiple locations and converts paper documents into digital files for storage in a single central repository.
• The finest ones will even scrape data from papers for you, saving you the trouble of manually entering information into other programs.

Cloud-based information management system

• Regardless of where individuals work, knowledge-based cloud services keep information structured and accessible.
• Internet connectivity is all that is required of an employee.

Automation of processes

• Process automation can automatically transport data through company processes, virtually removing the need for distant workers to pass papers back and forth.

To Sum Up

Knowledge management practices are an integral part of any successful business. A knowledge management system is a tool that facilitates the sharing and use of information to educate, train, guide, promote innovation and optimize the workforce.

Paradiso Solutions provide the benefits that include improved employee productivity by the effectiveness of knowledge sharing, increased collaboration among employees resulting in higher levels of engagement with their work; promotes effective knowledge curation by connecting remote workers to essential data sources; connecting managers to reports on key performance metrics like how long it takes for tasks or projects to be completed, which can lead to more accurate forecasting when planning out future initiatives.

These are just some examples of why investing in a Knowledge Management System will open up many ways to improve knowledge sharing and offer your company with many benefits, including greater efficiency and profitability while improving customer service satisfaction. If you want additional details about how these features might benefit your company, please contact us today.