You’ve done the interviews, background checks, and salary negotiations and are hopeful that your new employee is just the right person for the job – but you don’t have the time or extra resources to train in your new hire. If this situation sounds familiar, you’re not alone.
Training new employees can be time-consuming and repetitive if you onboard new staff often.
However, it is critical to get your new employees started with the tools and knowledge they need to help them – and your company – succeed.
That’s why more and more companies are turning to Learning Management Systems, LMS, to help them train their new employees, track their learning process, and help make the onboarding process a productive one.
What is an LMS Platform or App?
A Learning Management System is software designed for learning. Companies can set up their new employee training programs in the system to enable new hires to independently learn about their responsibilities, much like a remote school system.
Upload video tutorials and documents, set goals and schedules and track your employees’ learning progress.
Training managers can customize the training content for each new employee to fit their roles. Using a combination of pre-recorded video presentations, documentation, online courses, interactive walkthroughs, and live meetings, can maximize their time and tailor the onboarding process to each hire.
Companies in any industry can benefit from an LMS, but it is beneficial to businesses with remote employees or offices in multiple locations.
Businesses do not have to coordinate employee training schedules across different cities, states, or even time zones, nor allocate multiple trainers. New hires can train from their location at any time.
Businesses in healthcare, technology, government, education, manufacturing, and many other fields have benefited from Learning Management Systems.
Why an LMS App is Beneficial to a Business
Learning Management Systems enable businesses to scale their onboarding process and monitor the new trainees to ensure the program is effective.
For example, when a company manufactures a new product, they need to update its sales and support teams on its features and usage. Rather than conduct multiple meetings with each team, the business will use an LMS to upload all of the product information and create instructional videos for the employees to watch.
Management may even set up quizzes or review questions to confirm the employees understand the full scope of the product and follow up with additional training if necessary.
On the employees’ part, they can learn the new product at their own pace and refer back to the information when they need a refresher.
LMS programs can help businesses and their employees in many ways.
Companies save money on the cost of in-person trainers when they create a training program that the employees can use themselves.
Instead of hiring special instructors to train each team or flying employees to the business headquarters for training, employees in each department can watch pre-recorded training videos and participate in interactive courses.
Virtual training sessions save significant costs of travel, trainers’ fees, and missed working time of employees commuting back and forth for training.
Save Company Time
Company meetings are notorious for wasting time. Avoid losing those fifteen minutes of pre-meeting pleasantries and the multiple questions and interruptions that are bound to come up at each and every session.
Having each employee training at their own pace will save countless cumulative hours for other employees who may breeze through the sessions at a quicker rate.
Streamline the Training Period
With the training itinerary and onboarding process documented in an LMS, companies avoid the risk of skipping crucial information for new employees. All of the necessary information will be uploaded to the LMS, and employees will need to follow the workflow that is set up.
Management can confirm that each trainee reviewed all parts of the training process by implementing quizzes and evaluations for each section.
Companies can track each trainee’s progress to see where they are holding and if there is any part of the training process they are stuck on and need additional assistance.
Simplify the New Hire Onboarding Process
Help new hires find all the essential documents they need in one place. Upload the company handbook with rules and regulations, HR documents, and company policies to the LMS so employees can read, sign, acknowledge, and access them for future reference.
This is helpful to current employees as well. HR and management can notify all employees of changes in procedures through the LMS.
Educate Existing Employees
An LMS isn’t just for new employees. Companies are constantly advancing, technology changes, and new partnerships develop. Keep all employees up-to-date on the latest developments, company procedures, and new software implementations with a Learning Management System.
Companies can also expand their employees’ knowledge with engaging courses and interactive content related to their roles. Some businesses may offer incentives to employees for participating in furthering their knowledge.
Management can track which employees participated in the extra lessons and tutorials on the LMS and evaluate their knowledge with quizzes and questions.
Track Training Progress
LMS programs provide tools to monitor how well employees use the learning system and its training effectiveness. Monitor their training progress with the system’s performance management metrics and know which areas need more focus.
Most LMS have reporting tools to easily determine where the employees are holding.
More Effective Learning for Employees
Employees can learn at their own pace and go back to reference the material in the system, making their training process more effective and productive. Trainees retain their knowledge better when they can learn at their own pace, and the LMS gives them a high-quality customer experience.
With mobile learning, they can train on the go, even during their commute time.
15 Best LMS Apps for Training New Hires
From all of the Learning Management Systems on the market, these are the top-rated products for training new employees.
360 Learning promotes collaborative learning. Create course templates, interactive content, cheat sheets, videos, and screen recordings with this LMS. Evaluate employees’ knowledge and training retention and provide feedback to enhance their learning process.
Companies use 360 Learning for employee onboarding and training, customer training, and compliance training. Its application as a SAS and its mobile application makes it flexible and versatile to use.
LMS’s free trial enables businesses to try their system out before committing to the program. Easily create engaging courses, develop training itineraries, and customize material with its intuitive user interface. Its analytics tools and reports give training management a complete picture of the program’s effectiveness.
Because the system is cloud-based, employees can access it from anywhere, and it’s conveniently mobile-compatible. It can be used for process or product training.
Adobe Captivate Prime
Adobe Captivate Prime, a popular Learning Management System, allows companies to streamline their training process. Create courses, manage the employees’ training, and use it together with Adobe Connect to start a virtual classroom.
Businesses will always have access to their materials and advanced features with Adobe’s mobile device integration.
Paradiso Solutions is an all-in-one training platform specializing in training management software, learning management software, and more. It has a simple user interface and has a variety of LMS solutions for education departments, customer training, corporations, partner training, and training companies.
Paradiso Solutions also assists with onboarding processes and simplifies administrative tasks. The onboarding system is customizable, with automated online tests, surveys and quizzes that are easy to access and examine.
The platform also integrates with a variety of software, some of which being: Zoom, Dropbox, Shopify, WooCommerce, and more. The platform supports 100+ integrations with various softwares and applications with a SSO feature for easy data management and navigation.
The platform is cloud-based having collaborative features, social learning, blended learning and much more.
Create interactive courses and training sessions with Coassemble’s online interface and content creation tools. The system integrates with many third-party software systems, CRM, social media platforms, and marketing systems.
Coassemble’s key features include assignments, grading, videos, training itineraries, interactive templates, customizable course plans, and reporting tools.
It’s easy to use Graphy’s program and set up customized courses, even without much technical knowledge. Set up a course schedule, upload videos, or host remote live sessions and chats through Graphy’s system. Use its messaging tool to broadcast announcements to all employees.
Arena has an intuitive user interface that makes it easy to create, find, and use the material. The different parts of the system integrate together, and the training management and built-in reminders are helpful features.
TalentLMS makes it simple to plan course schedules, online training sessions, and seminars. Its features include a unique conferencing tool, testing and grading, evaluation metrics, reporting tools, customizable fields, automated tasks, and user support.
You can shop for existing courses on their marketplace or sell your company’s course itinerary to other businesses.
Make the training process easier with iSpring’s automation features. Plan itineraries and assignments, set up notifications, schedule training, and evaluate and grade the trainees. Get feedback on the productivity of the courses and training sessions with the LMS’s advanced performance management and reporting tools.
Whatfix enables businesses to develop comprehensive training programs, interactive sessions, tutorials, and help manuals. Its analytics help training managers evaluate the training program and customize the programs as needed.
Paylocity LMS allows companies to design custom training materials, monitor their employees’ progress through the lessons, send reminders and notifications, and evaluate the sessions. The system prides itself on using small micro-sessions which can be easily shared among employees.
Its mobile app enables employees to access the system wherever and whenever they need it.
Streamline the learning process with the LearnUpon LMS. It’s easy to implement and simple to use, and its automated workflows keep businesses’ processes on track.
Qualio is designed for use by science and healthcare companies. It manages documents, consolidates training, and allows for easy audits.
Compile all of your company’s documentation, procedures, PowerPoint presentations, and employee training tutorials in one system with Qualio. It’s easy to keep track of changes to the documents, tag and link documents, and customize the formatting. Qualio has excellent customer service if you need any help using the system, but they do not have a mobile app.
Build lesson plans, create contact and media, schedule evaluations, and track employee learning with Lessonly. It makes training and onboarding new hires easy and seamless.
Use the quizzes and practice sessions to build on the training and bolster the trainees’ learning.
Docebo makes it easy to create lesson content, give over the sessions, and evaluate the training effectiveness. It’s intuitive to use, has a drag-and-drop interface, and being cloud-based and mobile-accessible, gives its users 24/7 access to the material.
Cornerstone’s mobile apps enable employees to access their learning materials from anywhere. It’s easy for companies to use and manage their hires’ learning sessions. Automate tasks, view analytic dashboards, and generate reports to monitor the training.
The Future of Using an LMS App in the Workplace
As businesses grow more global with locations scattered throughout the country and globe, and more employees are working remotely, Learning Management Systems are gaining popularity. There are many advantages for companies to use an LMS over in-person training in real-time, including saving time, money, and resources for the company.
Businesses can easily educate their employees on new products, software, or company policies through a Learning Management System. Creating a training guide and tutorial enables their employees to educate themselves on the new features and have the material accessible for future reference.
They can use the system’s evaluation and reporting tools to gauge their employees’ new knowledge and the effectiveness of the training materials.
Learning Management Systems also benefit new employees and increase the training effectiveness by allowing them to learn at their own pace and practice time management. New hires find the onboarding process more manageable by being able to reference the materials through the application.
Microlearning, lessons broken into smaller segments, is also gaining popularity. Employees find it more manageable to learn new information in smaller chunks and it makes it easier for them to retain the information. LMS makes this easy to implement and to track which lesson the trainee is up to.
Businesses also recognize employees’ dependence on their mobile devices and are increasingly using mobile-friendly platforms that allow users to access information on the go.
Education is evolving on all fronts, and Learning Management Systems are paving the way for the future.
These software platforms allow companies to streamline their employee training process, develop custom sessions, consolidate important materials, and follow up on the employee’s growth.