Protect your Students’ Privacy with LMS FERPA Compliance - Paradiso Solutions

Everything you need to know about LMS FERPA Compliance is here!

FERPA Compliance for privacy pf your students’ information and data

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What is LMS FERPA Compliance?

In United States of America exists the FERPA regulation or, Family Educational Rights and Privacy Act, to ensure that educational institutions take care of the security and privacy of users’ information and data stored in their eLearning Platforms or Systems. In order to achieve LMS FERPA compliance, an LMS platform must ensure that its interface and protocols are directed to be reliable and safe with every version.

In other words, FERPA Compliance protects personal information about students and their families that is managed in the educational environment. It regulates the control and management of access to the information through permissions or roles that users, instructors, and administrators have to grant access respectively to the data.

LMS FERPA Compliance defines the way in which information about students and their families is safeguarded and accessed for educational institutions that receive funds from the United States government. This regulation contains a set of laws created to protect the privacy and security of users’ information within the network, some of them are regulations such as HIPAA, Part 11, GDPR, among others.

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Which aspects are important to be LMS FERPA Compliant?

The user is the one who controls the permissions about the information that wants to be shared and public in the LMS. This regulation requires permissions to see the information about the user's education, their identity or personal information and the information they host in different platforms which could be integrated in the Learning Management System.

All the information that is shared in the LMS platform must go through an approval process previously signed by the instructor, the administrator or the developer and the users. An LMS with FERPA Compliance properly handles all the security of the GPA information, transcripts, social security number, grades, and evaluations.

The data that is freely shared by users is known as a Directory Information and can include: name, mailing and permanent addresses, telephone numbers, email addresses, date of birth, country, state, or U.S. territory from which the student originally enrolled, major field of study, class (junior, senior, etc.), enrollment status (full-time, part-time, etc.), participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance and anticipated date of graduation, degrees and awards received, the most recent previous educational agency or institution attended by the student, and honors information.

Confidential information is any other information that is not defined as directory information, notably: student ID, ethnicity and race, sex, schedule, grades, G.P.A., registration in courses, social security number (SSN), and parents’ name and address.

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Paradiso LMS restricts user records and information from being public, not having a public course catalog, but only showing courses of specific user interest and managing the right permissions for every user level (roles).

Some adaptations need to be made to follow FERPA regulations and meet the protocols to be reliable for any organization that uses the LMS. Also, some customization could be required as every institute/company has its own specific use case.


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