What is an LMS Request for Proposal or RFP?

An LMS RFP or LMS Request for Proposal is a document or checklist that companies build to highlight all their learning expectations and evaluate LMS vendors. It contains all the features and specifications of the LMS they need.

Building an LMS RFP is a hard and complex task that could take a long time for companies to make. It could take months to define the strategies, technologies, requirements and training/learning needs. The hardest part of the process is to evaluate vendors, features, and pricing that would help to choose the best LMS that suits the needs. Nevertheless, is one of the most important processes before buying a Learning Management System.

The first step before making an LMS proposal or RFP is to define the use case scenario. You should determine how the learning process is expected to happen, who is going to use the eLearning platform and how, which features are needed to ensure the performance, which integrations are required to save time and increase productivity, etc. Make sure you involve the learners from the beginning because they can give you great inputs and feedback about the learning needs.

To create a good LMS RFP you have to identify the learning needs, technical references, security, and implementation so it would be easier to analyze and compare vendors. Split it into different sections so you can quickly get the information you need.

We want to help you to save time because we know this process could be tedious. We made an LMS Proposal Template that you can download and use as a model to design your form.

If you already have made an RFP/RFI and you want to evaluate our LMS platform, feel free to submit it and we will be glad to reply as soon as possible.

What an LMS Proposal Template covers?

As mentioned above, a good LMS RFP should be split into different sections that allow you to get and understand the information easier, and also ensure that you don’t miss anything important. In an RFP you can find:

A description of the company,

the learners and the use case scenario

You can define your use case scenario simply asking the following questions:

  • Why? The reasons why your company is looking for an LMS solution. Describe the extent of products and services, as well as, the overall learning objectives.
  • Who? Description about your organization and the learners (professionals skills, technical experience, departments, etc). Use statistics, customer demographics, and psychographics.
  • How? Specify the way that you are expecting that the learning process occurs.

Scope of work, outcome and performance standards:

list all the responsibilities, outcomes, and the standards that you are expecting from the LMS provider. Define also the monitoring methods that you will use to evaluate performance and avoid delays.

Term of contract:

Specify length, start date and end date of the contract. Also add all the terms of payment for adequate performance, contracting forms, certifications, and assurances.

Requirements for Proposal Preparation:

you should request a particular structure for the proposal and provide an exhaustive list of documents you want to receive. This would facilitate the evaluation process.

Process Schedule:

set the timeline to send the LMS proposal. Include the dates for submitting the letter of intent, sending questions, attending the pre-proposal conference, submitting the proposal, etc.

Points of contact for future correspondence:

Include the list of people to contact for information or any questions about the RFP, or with This is a brief list of the main points that you should have in count if you are planning to launch an LMS Request for Proposal. In Paradiso RFP Template you can find a better description of the key sections of an RFP.

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