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Why you should integrate your LMS with your HR system

Get a global view of employee’s training with HRMS LMS integration

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HRMS LMS Integration

HRMS LMS Integration

An HRMS – or Human Resources Management System – is the software that is used to manage and automate, employee training, HR processes, payroll and accounting. Whereas LMS is an online training platform that creates, tracks, assigns and also analyzes courses as per your business requirements. HRMS LMS integration can simplify every step of succession planning and promoting in your business. Their union allows training to be assigned, completed, and tracked through the single smart system. LMS can be integrated with your HRMS to manage and automate, employee training, HR processes, payroll and accounting.

With HR LMS integration, you can guarantee that all the members of your workforce can contribute greatly to your organization while advancing their own careers and upgrading their knowledge in the industry. An HRMS LMS integration, can guarantee that all the members of your workforce can contribute greatly to your organization while advancing their own careers and upgrading their knowledge in the industry.

For every organization, training is crucial to employee retention and internal mobility—and that it needs to be delivered as effectively as possible. LMS provides all the tools you need to organize training courses, engage your employees in relevant programs and monitor their progress on an ongoing basis.

6 Benefits of Integrating the LMS with HR software

6 Benefits of Integrating the LMS with HR software

There certainly are benefits with HRMS LMS integration, such as seamless data access, 360-degree visibility and other perks that create a unified, holistic environment. Listed below are few more benefits that depicts why HRMS integration with LMS is essential.

  • Monitor the skills of your employee’s from the minute you hire them

HR system integration with LMS helps your employees with rich and relevant content that they can master and incorporate into their daily workflows. This content can even be personalized for each employee so that they can be more engaged when it comes to enhancing their skills. In addition, HRMS LMS integration helps you to monitor how efficiently your employees are upskilling their performance.

Monitor the skills of your employee’s from the minute you hire them
  • Access your learning modules directly

Access your learning modules directly

When an HR software coexists with an LMS, employees can acquire learning directly from the HR system, which provides them the empowerment over their additional skills and knowledge. Not only employees in your firm, these modules and materials are also open for instructors as well as external employees and potential applicants.

  • Prevents loss of information

It is an effective tool to capture the skills that can be enhanced. The LMS within HRMS is very useful for detecting patterns and trends that can be analyzed to improve or focus on online education programs. In this way, you can improve the user experience, ensure the acquisition of specific skills and reduce the exhaustion levels of employees through HR software LMS integration.

Prevents loss of information
  • Increase the effectiveness of the analytics

Increase the effectiveness of the analytics

By having access to the corporate information of each user and their history in the firm, HRMS integration with LMS can deliver specific data about each user and display them in the form of statistical, graphics or charts. Data that will be thrown by, for example, information on the additional resources that are necessary to continue the training process or the need to improve the focus on certain weak points of the trainee.

  • Effectiveness in the allocation of resources

Thanks to automation of the processes, each of the departments involved in the eLearning programs will have the opportunity to concentrate on what is important, their training and personal growth. This is because the data on users and their information will be entered only once in the system. This will save their development and human resources staff large amounts of time and work that they can invest in online training or in other activities while the LMS integration with HR system is responsible for managing and updating the data of each user as they progress.

Effectiveness in the allocation of resources
  • Helps in the identification of outstanding users/employees

Helps in the identification of outstanding users/employees

Online training process is thoroughly analyzed and is highly useful to offer detailed descriptions of employee performance. Analysis is not only about the activities of the eLearning program but in their daily work to also focus the training and directly attack those shortcomings. With HRMS LMS integration, the same process happens inversely, where the most outstanding workers/users, with better performance levels and that the system identifies as potential talents for your company can be enhanced so that they reach in short time skills and knowledge that make them better allies for their company.

Assists in futureproofing business by highlighting professional development opportunities

Integrate HRMS with LMS?

How do you integrate HRMS with LMS?

Single Sign-on is a technology which allows users to access multiple systems from a single login. So, imagine your HR manager needs to log into their HRMS account and then take some HR training in their LMS account. With HRMS LMS integration, your employees will only ever have to deal with one platform — and one set of username and password. Instead of having them log into two (or more) systems, you give them a single sign-on (SSO) to log into your network and then they simply click on icons to access the various applications authorized for their account.

Single-sign-on (SSO)?

How do you do Single-sign-on (SSO)?

There are few different ways which follows the industry standards such as SAML that tends to be very secure for SMEs as well as OAUTH software. However, most of the enterprise level with LMSs, HRMS systems, ERP system such as Oracle support SAML. Similarly, there is another way for HR system integration that is custom single-sign-on.

Let’s say you have a home-grown ERP system or HRMS system that doesn’t support these industry standards. There comes custom single sign on that is built on security tokens between the two systems. Paradiso supports ten different security standards including SAML, OAUTH and also have built custom token based SSO.

User sync and course data sync

The third way for HR software LMS integration is through synchronization of database. When we speak about user sync, this implies you can enter a new user on HRMS system and can sync data on both systems. This data is so much more than 1st name and last name. You can store data of department, location, language, manager’s name available in your master record such as ERP, HRMS system or intranet. With the help of rules engine process, Paradiso helps you to automate your employees course process and notifies your manager as well as HR with it.

Considering course synchronization, as the user completes their learning path or completes the course, these activities are recorded and reports are generated with HRMS through LMS saving lot of manual time.

User sync and course data sync

Ways to integrate user and course data

To do this, we have synchronization and asynchronization techniques.

  • Synchronous integration

    This integration happens in real time. Let’s say you hired new employee. Employee gets onboarded. User record gets created in your directory. As soon as user record gets created, API gets called immediately which sends data to the LMS within seconds. These details regarding the learning path are recorded in the LMS.

Ways to integrate user and course data
  • Asynchronous Integration

    Asynchronous Integration

    With asynchronous technique, the data is processed in patches. This processing is done in certain intervals ranging from every 1 hour or every 12 hour or every 24 hours depending on your need. The asynchronous integration between LMS and HRMS runs at certain intervals. There are two simple ways to perform this asynchronous technique.

    1. Through API

      Through API

      Primarily it is done through APIs. You get to create a schedule job on both sides and these jobs are schedule tasks and run at certain intervals using API and that’s how data is transferred. For this process, both systems need to have best quality APIs. Now what if you don’t have APIs? Apply the second method.

    2. Through Data file

      Through Data file (XML/CSV)

      you can use data file that can be an XML file, CSV file. What you do is you export file from one system to other. You put it on shared file system and then the second system takes data from the file system at the decided time interval and that’s how files are transferred without APIs.

Conclusion

By now, with all the explanation of benefits that learners and educators gain through HRMS and LMS integration, we are sure you are ready to get everything in place, understand your talent better, set the tone & expectations early, make it simple and more rewarding for your employees.

Come join hands with Paradiso learning and get to know how HRMS and LMS integration helps you upskill employee’s performance and business productivity.

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